Navigating Wedding Day Emergencies Like a Pro
Top 5 Tips From The Planning Bee
Imagine this… Your wedding party has just finished taking pre-ceremony photos and is headed back to the getting ready area to relax for a moment while guests start arriving. The Mother of the Groom joins, already dressed with the exception of still being in flats. When she goes to change into her heels, she realizes that the prong on the ankle strap’s buckle is completely missing! Do you know what you would have done?
As magical as your big day is destined to be, let’s face it: sometimes, things don’t go quite as planned. From sudden weather changes to last-minute vendor cancellations, the potential for a little drama is why having a wedding planner in your corner can be a game-changer.
Below, I've compiled the top 5 tips to handle wedding emergencies like a pro:
1. Always Have A Plan B (and C, and D…)
So, the perfect weather forecast for your outdoor ceremony suddenly predicts rain. It might seem daunting, but here's a pro tip: always have a backup plan—or two, or three. This doesn't mean just grabbing any indoor space available at the last minute. It means thoughtfully planning alternative options that are as charming and well-considered as your original plan. Can't secure an indoor venue? Consider renting a tent that not only shields you from the elements but also adds to the ambience. The key is preparation; make every plan feel like it was the first choice.
2. Emergency Kits: Our Secret Weapon
A missing button, a sudden headache, or a tiny stain on the dress—small emergencies that can cause big worries. Here's where a little planning goes a long way. Put together a day-of emergency kit filled with essentials: safety pins, stain remover, pain relievers, and even snack bars. At The Planning Bee, we come equipped with not just one, but at least three day-of emergency kit to rivals Mary Poppins’ bag! Typically, we’ll have a small (yet, surprisingly comprehensive) emergency kit in each getting ready suite and the master kit tucked close by, but just out of sight. Will your ceremony be at a different location than your reception? You guessed it, that means another kit!
Here’s a list of emergency kit items we used at just one wedding:
Hot glue gun, four styles of paint pens, chalk pen, coloring books & crayons for the flower girl, black socks for a groomsman, handheld battery powered fan for the Mother of the Bride, Febreze, “Bride” hanger, safety pins (used in at least three different situations), straight pins, steamer, flip flops, spray deodorant, phone charger, sunscreen, Advil, lighters & a cake knife.
3. Build A Strong Relationship With Vendors
A strong, communicative relationship with your vendors can be your biggest asset in managing emergencies. When you're choosing your vendors, think beyond price and portfolio; consider how they handle unexpected situations. Establish clear, open lines of communication early on. Discuss "what if" scenarios and ensure there's a plan B that everyone is comfortable with. Vendors who feel connected to your wedding are more likely to go the extra mile when it counts.
4. Assign A Day-Of Contact
Even without a professional planner, having a go-to person on your wedding day is crucial. This could be a close friend, family member, or anyone who understands your vision thoroughly. They'll act as your point person, handling any minor issues or decisions on your behalf, so you can focus on the joy of your day. Ensure this person is briefed on all aspects of the wedding, from vendor contact information to the timeline of events.
5. Keep an Eye on the Big Picture
Most importantly, remember what this day is truly about—celebrating your love and commitment. It's natural to want every detail to be perfect, but sometimes, it's the unplanned moments that become the most memorable. Embrace any imperfections as part of your unique story. After all, your guests are there to share in your happiness, not to critique the day!
TLDR?
Whether you're just embarking on the exciting journey of wedding planning or you're a few months away from the big day, having a seasoned wedding planner by your side can be your ticket to a stress-free celebration. If unexpected twists and turns concern you, or if you simply want the assurance that your day will go off without a hitch, we’d love to work with you.
